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Provider news

Scott and White Health Plan Teams Up with Mindoula

Nov. 24

Scott and White Health Plan has teamed up with Mindoula. Therefore, you can now make referrals to their StrongWell program.

StrongWell is a support program for pregnant women who are in recovery or want/need to be. Among other things, their Care Teams provide counseling, recovery support and assistance in meeting the social determinants of health needs for our highest risk patients. For more information, see the program overview here.

Navigating Higher Prescription Drug Costs with Your Patients

July 23

Drug prices have continued to rise at an unmatched rate, despite the pandemic. Pharmaceutical companies increase drug prices annually in January and often again in July. Learn more about how drug pricing impacts your patients and get tips for prescribing lower-cost alternatives to brand name drugs.

Important Announcement: Commercial Health Plan Integration - Head Start of Greater Dallas, LeHigh White Cement Company and Young Texan Individual

April 26

Scott and White Health Plan (SWHP) is transitioning commercial business to a new claims system in a phased approach. Head Start of Greater Dallas, LeHigh White Cement Company and Young Texan Individual are the next groups to transition, beginning May 1, 2021. All claims for dates of service May 1, 2021 and after for the group members above will be processed in the new claims system. Read the notice.

Quality Improvement Webinar for ADHD HEDIS Measure (Initiation Phase)

Jan. 4

Portia Green, BSWHP's Clinical Quality Improvement Coordinator, will host a presentation on follow-up care for children prescribed medications for attention-deficit hyperactivity disorder. This presentation is part one of a two-part series on the initiation and continuation phases of ADHD treatment. Read the notice.

Dr. Hellerstedt Statement On Vaccine Administration

DSHS Commissioner John Hellerstedt, MD, today released the following statement on vaccine administration in Texas:

All providers that have received COVID-19 vaccine must immediately vaccinate healthcare workers, Texans over the age of 65 and people with medical conditions that put them at a greater risk of severe disease or death from COVID-19. No vaccine should be kept in reserve.

Important Announcement: Commercial Health Plan Integration- Federal Employees Health Benefits (FEHB) Program

Scott and White Health Plan (SWHP) is transitioning commercial business to a new claims system in a phased approach. Federal Employees Health Benefits (FEHB) Program is the next group to transition, beginning Jan. 1, 2021. All claims for dates of service Jan. 1, 2021 and after for these members will be processed in the new claims system. Read the notice.

Cricket Health kidney health program launches Nov. 11, 2020, for Medicare Advantage members

Find out more about how this CKD and ESRD patient care program can benefit your BSWHP Medicare Advantage patients. Read the notice.

Important Announcement: Commercial Health Plan Integration

Scott and White Health Plan (SWHP) is transitioning commercial business to a new claims system in a phased approach. Bell County is the next group to transition, beginning Nov. 1, 2020. All claims for dates of service Nov. 1, 2020 and after for Bell County members will be processed in the new claims system. Read the notice.

Important Announcement: Sixty-Day Notification for Prior Authorization List Change

The Sept. 1, 2020 versions of the Prior Authorization list for Scott and White Health Plan will include new categories. Specifically, medical drugs requiring prior authorization will be presented in a series of 46 categories. Read the notice.

Important Announcement: Commercial Health Plan Integration - City of Temple

Scott and White Health Plan (SWHP) is transitioning commercial business to a new claims system in a phased approach. City of Temple is the next group to transition, beginning Oct. 1, 2020. All claims for dates of service Oct. 1, 2020 and after for City of Temple members will be processed in the new claims system. Read the notice.

Claims System for BSWHP TAMU and Health Plus Patients Is Changing

Scott and White Health Plan (SWHP) is transitioning to a new claims system in a phased approach that will affect Texas A&M (TAMU) and Health Plus members starting July 1, 2020. All claims for date of service July 1, 2020 and after for TAMU and Health Plus members will be processed in the new claims system. Read the notice.

Claims System for BSWHP TRS ActiveCare Patients Is Changing

Scott and White Health Plan (SWHP) is transitioning to a new claims system in a phased approach that will affect Teacher Retirement System of Texas (TRS ActiveCare) members starting Sept. 1, 2020. All claims for dates of service Sept. 1, 2020 and after for TRS ActiveCare members will be processed in the new claims system. Read the notice.

Referring Provider Identifiers for Medicare Part C Durable Medical Equipment (DME) Claims

Scott and White Health Plan is reinforcing the requirement to include the referring physician's NPI on all DME claims. The Centers for Medicare & Medicaid Services (CMS) requires all Medicare Advantage Organizations to submit encounters for DME with the referring physician NPI. Read the notice.

Hospital Without Walls

The Health and Human Services Commission (HHSC) adopted emergency rules in response to the state of disaster declared in Texas and the United States of America related to COVID-19. As part of the CMS Hospital Without Walls initiative, hospitals can provide hospital services in other healthcare facilities and sites not currently considered to be part of a healthcare facility or set up temporary expansion sites to help address the urgent need to increase capacity to care for patients, in response to the COVID-19 pandemic.

Additional information is available online at: hhs.texas.gov/doing-business-hhs/provider-portals/health-care-facilities-regulation

Important Announcement: Commercial Health Plan Integration

Scott and White Health Plan (SWHP) is in the process of transitioning to a new claims system. The transition will be in a phased approach with important changes.

Effective July 1, 2020, claims for date of service July 1, 2020 and after for Texas A&M (TAMU) and HealthPlus members will be processed in the new claims system. Click here for claims and ID card details.

Updated Prior Authorization Fax Cover Sheet

Scott and White Health Plan has updated the coversheet to the medical benefit Prior Authorization form which can be found here. When requesting medical drugs, a NOTE is included to identify the appropriate route to submit the request. Read the Prior Authorization Fax Cover Sheet update memo.

Expecting the Best®

Scott and White Health Plan is pleased to offer Expecting the Best®, a maternity program focused on helping expectant mothers enjoy a healthy pregnancy. We can assist your office with care coordination of our members to enhance patient experience, resulting in increased positive outcomes. Read the flyer.

Attention: BSW Preferred Providers contracted with Scott and White Health Plan

Effective Jan. 1, 2020, the Baylor Scott & White Health Quality Alliance is administering DFWConnectedCare, an American Airlines Plan. Learn more. Read Provider Q&A.

Updated Prior Authorization List Effective Feb. 1, 2020

BSWHP will be updating Prior Authorization Lists for our Commercial, Medicare Advantage and Baylor Scott & White Health Employee plans. Prior Authorization Update Memo

The Inside Story Provider Newsletter

Provider Manual and Training

General provider resources

Orientation training

Resources for our providers

New to Baylor Scott & White Health Plan (BSWHP)? Review our orientation videos to learn about our operations, policies and procedures and helpful contact information. We also encourage established providers to review our orientations for refreshers and updates. We also provide a guide for our interactive voice response system.

Provider manual

Welcome to your guide for important provider information.

Or quickly find what you're looking for from the topics below.

 

Fraud, Waste & Abuse training for Providers and Pharmacists

The Centers for Medicare and Medicaid Services (CMS) requires all health plans offering Medicare Advantage - Prescription Drug plans ensure participating providers and pharmacists complete Fraud, Waste & Abuse (FWA) training on an annual basis.

If you are currently enrolled in the Medicare program or accredited as a Durable Medical Equipment, Prosthetic, Orthotics and Supplies (DMEPOS), we'll consider you as having met the training and educational requirements. To complete your training and for additional information, please visit The Medicare Learning Network®.

Pharmacist Fraud, Waste & Abuse training

All members of the pharmacy staff must complete the FWA Training. Only one attestation is required per pharmacy and it should be completed by the Head Pharmacist or Store Manager.

If you have already completed your training requirements through another mechanism, complete and submit the FWA Training Attestation.

If you have any questions or need assistance with this process, please contact our Compliance department at HPCompliance@BSWHealth.org or Customer Advocacy Department at 800.321.7947.

*See 42 CFR 422.503, 422.504, 423.504, 423.505 et seq.; see also Centers for Medicare and Medicaid Services, Prescription Drug Benefit Manual, Chapter 9 - Part D Program to Control Fraud, Waste and Abuse.

MyBenefits

Policies and procedure library

 

Medical management

Medical benefit

Pharmacy benefit

 

Care coordination

Utilization management

Quality improvement

National Committee for Quality Assurance (NCQA) Accreditation

NCQA Accreditation is a comprehensive evaluation of health plans' clinical measures and consumer experience measures. Standards are developed with the help of health plans, providers, insurance customers, unions, regulatory agencies and consumer groups. NCQA's Health Plan Accreditation is considered the industry's gold standard. NCQA Accreditation measures five areas of performance: Staying Healthy, Getting Better, Living with Illness, Access and Service and Qualified Providers. To see how BSWHP Providers measured up, click the link below, then choose "Health Plan Report Card" and search for "Scott and White" to see our ratings.

Healthcare Effectiveness Data and Information Set (HEDIS®)

HEDIS® is a registered trademark of NCQA. BSWHP uses HEDIS® to measure clinical quality performance and evaluate areas of care: preventive services, treatment of acute illness, management of chronic illnesses and patient experience with services provided (as measured through the CAHPS, a standardized survey used by all plans).

Purpose and scope of the QI program

The purpose of the quality improvement program is to ensure BSWHP is providing the highest quality care that is easy to access and affordable to our members regardless of plan type, age, race/ethnicity or health status. BSWHP supports and tries to reach "Triple Aim" goals: improving member's affordability, quality and experience of care. BSWHP Quality programs and improvement projects are designed to improve member outcomes through systematic ongoing measurement, provider/member/health plan care coordination and continuous evaluation of results.

The scope of the QI Program is to monitor, evaluate and improve:

  • The quality and safety of clinical care
  • The quality of service provided by BSWHP
  • The quality of practitioners and providers
  • Affordable and accessible healthcare and wellness
  • The overall member experience

BSWHP strives for personal differentiation. No matter the product, the member is our focus. BSWHP has many examples of helping our members navigate the maze of healthcare, as well as thoughtful interventions that have improved the health outcomes of our members. BSWHP's close connection to both our members and our provider community places us in a unique position to act as an effective member advocate. As a regional health plan, we have exceptional opportunities to finance healthcare in a way that is intrinsically superior by aligning incentives, identifying gaps in healthcare delivery and facilitating smooth and seamless coordination of care throughout the healthcare continuum.

QI program goals - objectives

  1. Improve Member Health Outcomes - through staying healthy and management of chronic conditions such as the following: Diabetes, Asthma, Coronary Artery Disease, Hypertension, Chronic Obstructive Pulmonary Disease (COPD), Behavioral/Mental Health, Children's' and Women's' Health.
  2. Improve Medical Safety - by fostering a supportive environment that helps providers to improve the safety of their practice, monitoring BSWHP Pharmacy medication safety, monitoring medication errors and providing members with information that improves their knowledge about clinical safety in their own care.
  3. Increase Member Satisfaction - by prompt identification and resolution of dissatisfaction with administrative or medical processes. Evaluate processes for improvement. BSWHP conducts the CAHPS survey to measure Member Satisfaction annually. This survey is use to identify opportunities for improvement.
  4. Meet the Cultural and Linguistic Needs of the Member - by identifying language and other cultural/social needs of BSWHP members. We meet those needs by providing bilingual services, translated materials, cultural diversity education, training for BSWHP staff and a network of diverse and multilingual providers. BSWHP regularly monitors member demographic data and member feedback to adjust the provider network and services to reflect the member's needs.
  5. Provide Affordable Care - through reducing the variations in clinical care, preventing overuse, underuse or misuse of services, redirection of care to the most appropriate place and through continued improvement of all BSWHP processes to optimize care and reduce unnecessary care.
  6. Organizational Effectiveness - strive to achieve statistically significant improvements in all quality measurements to meet or exceed regional or national averages set forth by National Committee Quality Assurance, Centers for Medicare and Medicaid (CMS), Texas Department of Insurance (TDI) and Texas Health and Human Services Commission (HHSC) or other accepted quality Standards.

Additional documents

 

Pharmacy services

 

Telemedicine

Questions? Our Customer Service and Provider Relations teams are here to help.

 

Provider rights and responsibilities

Baylor Scott & White Health Plan (BSWHP) contracted providers are responsible for providing and managing healthcare services for BSWHP members until services are no longer medically necessary.

Provider rights

Providers have the right to:
  • Be treated courteously and respectfully by BSWHP staff at all times.
  • Request information about BSWHP's utilization management, case management and disease guidance programs, services and staff qualifications and contractual relationships.
  • Upon request, be provided with copies of evidence-based clinical practice guidelines and clinical decision support tools used by BSWHP.
  • Be supported by BSWHP to make decisions interactively with members regarding their healthcare.
  • Consult with BSWHP Medical Directors at any point in a member's participation in utilization management, case management or disease guidance programs.
  • Provide input into the development of BSWHP's Case Management and Disease Guidance Programs.
  • File a complaint on own behalf of a BSWHP member, without fear of retaliation and to have those complaints resolved.
  • Receive a written decision regarding an application to participate with BSWHP within 90 days of providing the complete application.
  • Communicate openly with patients about all diagnostic testing and treatment options.
  • The right to appeal claims payment issues.
  • The right to 90 days prior written notice of termination of the contract.
  • The right to request a written reason for the termination, if one is not provided with the notice of termination.

Provider responsibilities

Primary Care Physicians (PCPs):
  • Provide primary healthcare services not requiring specialized care. (i.e., routine preventive health screening and physical examinations, routine immunizations, routine office visits for illnesses or injuries and medical management of chronic conditions not requiring a specialist)
  • Obtain all required pre-authorizations as outlined in the Provider Manual.
  • Refer BSWHP members to BSWHP contracted (in-network) specialists, facilities and ancillary providers when necessary.
  • Assure BSWHP members understand the scope of specialty and/or ancillary services that have been authorized and how or where the member should access the care.
  • Communicate a BSWHP member's medical condition, treatment plans and approved authorizations for services to appropriate specialists and other providers.
  • Keep panel open to BSWHP members until it contains at least 100 BSWHP members on average per individual PCP.
  • Will give BSWHP at least 7 days advance written notice of intent to close panel and may not close panel to BSWHP unless closing panel to all payors.
Specialists:
  • Deliver all authorized medical healthcare services related to the BSWHP member's medical condition as it pertains to specialty.
  • Deliver all medical healthcare services available to BSWHP members though self-referral benefits.
  • Determine when the BSWHP member may require the services of other specialists or ancillary providers for further diagnosis or specialized treatment, as well as, if the member requires admission to a hospital, rehabilitation facility, skilled nursing facility or etc.
  • Provide verbal or written consult reports to the BSWHP member's PCP for review and inclusion in the member's primary care medical record.
All Providers:
  • Follow BSWHP's administrative policies and procedures and clinical guidelines when providing or managing healthcare services within the scope of a BSWHP member's benefit plan.
  • Uphold all applicable responsibilities outlined in the BSWHP Member Rights & Responsibilities Statement.
  • Maintain open communications with BSWHP members to discuss treatment needs and recommended alternatives, regardless of benefit limitations or BSWHP administrative policies and procedures.
  • Provide timely transfer of BSWHP member medical records if a member selects a new primary care practitioner or if the practitioner's participation with BSWHP terminates.
  • Participate in BSWHP Quality Improvement Programs, which are designed to identify opportunities for improving healthcare provided to BSWHP members and the related outcomes.
  • Comply with all utilization management decisions rendered by BSWHP.
  • Respond to BSWHP Provider Satisfaction Surveys.
  • Provide BSWHP with any BSWHP member's written complaints or grievances against provider or practice immediately (within 24 hours). The process for resolving complaints should be posted in the provider's office or facility and should include the Texas Department of Insurance's toll-free number.
Providers should notify BSWHP when there are changes to their practice, such as:
  • Change of ownership and tax identification number (TIN).
  • Change of address (service/mailing/billing), phone number or fax number.
  • New provider added to group or practice.
  • Provider terminations from group or practice.
  • Adverse actions impacting practitioner's ability to provide services.
  • Termination from or opt out of participation in Medicare or Medicaid.

All changes reported should include an effective date.

Frequently Asked Questions

Contact us if you can't find your question answered below.

FAQ for providers

First, create an account. Fill in all required fields. After your request has been processed and authorized, you'll be emailed a username and password.

If you are requesting claims access, please submit separate requests for each provider in your office that bills separately. If you're only requesting member eligibility access, only one request is needed.

Also, you may refer to the Provider Portal Training Guide.

  • Go to Provider Access
  • Select To register as a Provider click here
  • Fill out all required fields under Provider Information
  • Select Next
  • Fill out all required fields under User Information
  • In the User Preferences box, select what you need access for
    • Do you have authorization to view eligibility searches? Select "YES" or "NO"
    • Do you have authorization to view claims? Select "YES" or "NO"
  • Press Submit
    • If your information is in our system, you'll be prompted to log in to the site
    • If your Provider ID and Tax ID isn't in our system, you'll receive a message with a Request ID #. You'll be notified by email when your request for access is approved. Please keep your Request ID # for future reference
  • Go to Provider Access
  • Enter your Username
  • Enter your Password
  • Press Enter
  • Select Member Eligibility from the Members tab and the Members Eligibility Inquiry page will display
  • Enter the Member's Date of Birth and Last Name in the Search Section
  • Press Search to retrieve the results
  • Press Cancel to return to the Provider homepage
  1. Select Claims Status Search from the Claims tab and the Claims Status Inquiry page will display
  2. Enter the required information in the Patient/Subscriber Information section
  3. Press Search to display the Explanation of Payment (EOP) List page
  4. Press the Claim Number link to see its Claims Status Response page. If you cannot find a specific claim, it may be because:
    1. We haven't received the claim
    2. There may be an issue with the claims clearinghouse
    3. The claim is billed with a provider number/NPI number that you don't have clearance to view
    4. The claims clearinghouse did not send the claim to us
  5. Press Cancel to return to the Provider homepage

If you can't find the Summary of Benefits (SOB) PDF through the site, please call our Provider Relations Department at 800.321.7947 and provide the group name and group number.

Enter the member's appointment date or any previous date to verify the actual date the member eligible with us. The member number is specific to the group or individual plan the member is enrolled in.

You can also try to perform a name search using the member's first and last name under the Member No. box to see if the member was enrolled in another group or individual plan.

Log in to the provider section of MyBenefits for a listing of preauthorization requirements by line of business. Services, procedures, drugs and durable medical equipment that require preauthorization must be medically necessary and meet BSWHP coverage criteria.

A prior authorization is needed if you plan to refer a member out of the BSWHP network.

FAQ on pharmacy services

Our procedures describe the method for managing the drug formularies to provide the most cost-effective therapy options.

Prior Authorization: We may require prior authorization for certain drugs. This means approval may be needed before prescriptions can be filled.

Quantity Limits: For safety and cost reasons, certain drugs have limits on the amount of the drug that BSWHP will cover at one time. This is often based on the manufacturer's recommended dosages and may be in addition to a standard one-month or three-month supply.

Step Therapy: In some cases, we require the member to try certain drugs first to treat the medical condition before another drug will be covered for that condition. For example, if Drug A and Drug B both treat the medical condition, BSWHP may not cover Drug B unless Drug A is tried first. If Drug A does not work, we'll then cover Drug B.

The formularies include drugs that are covered under the prescription benefit. The formularies are tiered, meaning there are different copayments for different drugs dependent upon cost and place in therapy.

Drugs not on the formulary may be covered if:

  • The drug is medically necessary
  • The plan rules are followed
  • The drug is not considered an excluded drug

Excluded drugs are not covered by BSWHP. For example, a drug used for cosmetic purposes may be considered an excluded drug. Please review an Evidence of Coverage (EOC) document and other plan materials to determine which drugs are excluded from coverage.

Review our drug listings to find out if a drug has additional requirements or limits.

Formularies are a list of covered drugs required for a quality treatment program. Formularies are developed by a Pharmacy and Therapeutics Committee (P&T). The P&T Committee reviews drugs for inclusion based on safety and effectiveness. Once safety, effectiveness and place in therapy are evaluated, then overall cost of the drug therapy is considered.

Formularies are developed by a P&T Committee that evaluates the safety and efficacy of drugs within each therapeutic category.

An effective cost-containment approach is selecting the preferred therapeutic agent(s) within each drug class. The preferred agent(s) in a category are chosen based on efficacy, safety and the therapeutic benefit/cost ratio. Prescribing preferred agents help ensure cost effective therapy for the member and the Health Plan.

Formularies are developed by a P&T Committee that evaluates the safety and efficacy of drugs within each therapeutic category.

An effective cost-containment approach is selecting the preferred therapeutic agent(s) within each drug class. The preferred agent(s) in a category are chosen based on efficacy, safety and the therapeutic benefit/cost ratio. Prescribing preferred agents help ensure cost effective therapy for the member and the Health Plan.

The formularies guide prescription drug coverage for patients with BSWHP prescription drug benefits. Please refer to the formularies when prescribing for your BSWHP patients. The formularies are not a substitute for the professional and clinical judgment of the prescriber.

For those members with a BSWHP Prescription Drug Benefit Rider, the Health Plan will provide coverage for drugs included on the formularies in accordance with plan rules and other utilization management restrictions.

Drugs not on the formulary may be covered if:

  • The drug is medically necessary
  • The plan rules are followed
  • The drug is not considered an excluded drug
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